The procedure below defines the steps to be undertaken in carrying out the procurement system thru public bidding for Infrastructures, goods and services required by the Local Government Unit of Baao.
| Office or Division: | BIDS AND AWARDS COMMITTEE SECTION | |||
| Classification: | COMPLEX | |||
| Type of Transaction: | HIGHLY TECHNICAL | |||
| Who may avail: | ALL BIDDERS WHO PURCHASED BIDDING DOCUMENTS | |||
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE | |||
| Bid Proposal | Client | |||
| Authorization Letter or Special Power of Attorney from the owner/proprietor of the business | Client | |||
| CLIENT STEPS | AGENCY ACTION | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
| Fill up the visitor’s logbook and present its bid offer. | Accept the bid offer and record the same in the bidder’s logbook. | – | 3 Minutes | |
| Sign the bidder’s logbook manifesting its submission of their bid offer. | Stamp “received” the bid offer and signs the same as to date and time received. | – | 3 Minutes | |
| Wait for the findings and recommendation of the BAC members | Prepare for the BAC conference. | – | 15 Minutes | |
| Opening of Bids of the bid offer/s from the participating bidders | – | 1 Hour | BAC Secretariat/ BAC Members. | |
| Pronouncement of the winning bidder | – | 3 Minutes | BAC Secretariat/ BAC Members. | |
| Conduct Post-Qualification on the winning bidder. | – | 1 Day | BAC TWG | |
| Issuance of Notice of Post Qualification to the winning bidder. | – | 1 Day | BAC Chairman/ BAC Secretariat | |
| Receive the Notice of Post Qualification from the BAC and sign the same | Prepare the Notice of Award and Issue Order of Payment for the Performance Security | – | 5 days | BAC Secretariat/ HOPE |
| Receive the “signed” Notice of Award and Order of Payment | None | 1 Minute | BAC Secretariat/ HOPE | |
| Pay the corresponding Performance Security. | Receive payment and Issue official receipt | 5% of Bid Price for Goods and Services 10% of Bid Price for Infrastructure | 3 Minutes | Revenue Collection Clerk |
| Present Official Receipt to the BAC Secretariat | Receive Official Receipt and retain photocopy of the same. Preparation of Contract of Agreement and Notice to Proceed | None | 5 Days | BAC Secretariat/ HOPE/ Accountant |
| Receive and Sign the Contract Agreement and Notice to Proceed | Record and Retain Copy of the Documents | None | 1 Minute | BAC Secretariat |
| *** END OF TRANSACTION *** | ||||
| TOTAL: | 12 Days,1 Hour and 29 Minutes |
