The procedure below defines the steps to be undertaken in carrying out the procurement system thru public bidding for Infrastructures, goods and services required by the Local Government Unit of Baao.

Office or Division:BIDS AND AWARDS COMMITTEE SECTION
Classification:COMPLEX
Type of Transaction:HIGHLY TECHNICAL
Who may avail:ALL BIDDERS WHO PURCHASED BIDDING DOCUMENTS
CHECKLIST OF REQUIREMENTSWHERE TO SECURE
Bid ProposalClient
Authorization Letter or Special Power of Attorney from the owner/proprietor of the businessClient
CLIENT STEPSAGENCY ACTIONFEES TO BE PAIDPROCESSING TIMEPERSON RESPONSIBLE
Fill up the visitor’s logbook and
present its bid offer.
Accept the bid offer and record
the same in the bidder’s
logbook.  
3 Minutes 
Sign the bidder’s logbook
manifesting its submission of
their bid offer.
Stamp “received” the bid offer
and signs the same as to date
and time received.
3 Minutes 
Wait for the findings and
recommendation of the BAC
members
Prepare for the BAC
conference.
15 Minutes 
 Opening of Bids of the bid
offer/s from the participating
bidders
1 HourBAC Secretariat/ BAC Members.  
 Pronouncement of the winning
bidder
3 MinutesBAC Secretariat/ BAC Members.
 Conduct Post-Qualification on
the winning bidder.
1 DayBAC TWG
 Issuance of Notice of Post
Qualification to the winning
bidder.
1 DayBAC Chairman/ BAC Secretariat  
Receive the Notice of Post
Qualification from the BAC and
sign the same  
Prepare the Notice of Award and Issue Order of Payment for the Performance Security5 daysBAC Secretariat/ HOPE
Receive the “signed” Notice
of Award and Order of Payment
 None1 MinuteBAC Secretariat/ HOPE
Pay the corresponding Performance Security.Receive payment and Issue official receipt5% of Bid Price for Goods and Services   10% of Bid Price for Infrastructure3 MinutesRevenue Collection Clerk
Present Official Receipt to the BAC SecretariatReceive Official Receipt and retain photocopy of the same. Preparation of Contract of Agreement and Notice to ProceedNone5 DaysBAC Secretariat/ HOPE/ Accountant  
Receive and Sign the Contract
Agreement and Notice to Proceed
Record and Retain Copy of the DocumentsNone1 MinuteBAC Secretariat
*** END OF TRANSACTION ***
  TOTAL: 12 Days,1 Hour and 29 Minutes